Cataloging System For Archives
The cataloging system is suitable for different types of archives. The materials, which they store, possess high cultural value and serve as evidences for past events. The access to them has often been restricted, so that they could be preserved for longer period of time. This, however, reduces the possibilities of their study, analysis, and popularization.
The digital system could be used for describing and preserving different types of archival materials: paper or leather documents, sketches, maps, photographs, letters, official correspondence, computer files, financial records, diaries, etc.
The Cataloging Platform could be extremely useful for archives of all types:
• state archives;
• municipal archives;
• church archives;
• academic archives;
• museum archives;
• gallery archives;
• library archives;
• company archives;
• movie archives;
• NGO archives;
• private archives.
It could be incorporated in the work of:
• state institutions;
• municipal institutions;
• religious institutions;
• universities and other types of educational institutions;
• students and tutors;
• people associated with the film industry;
• presidents and members of NGOs;
• private archives owners;
• demographic researchers.
The computerized archiving system serves as a repository for all the information. It is created on the basis of the digital images of the archive materials. Of course, the structure could be adjusted, according to the specific demand of the different types of archives.
All elements are equipped with a variety of sample values, such as identifying information, text, dates, and type, which will be displayed.
The extra menu “History” enables the users of the system to see the latest materials.
There is an additional functionality, which allows certain objects to be chosen and viewed. They could be stored in folders, preliminary created by the users.
Thanks to the catalogue system you can:
• safely store archive items;
• ensure easy access to the system;
• control the preservation, the quality, and the use of the items;
• create and administer documentation of high quality and value;
• optimize the work of the staff;